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How To Organize A Charter Bus Service And Pull Off A Successful Bus Trip

 

Planning a bus trip is not something that can be done by itself. It takes planning and organization to ensure smooth operation and a pleasant experience for all. You will need to plan a bus trip by determining travel times, creating an itinerary, sending out invitations and booking a charter bus service.


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These are some tips to plan a bus trip that is successful

1. Select a date and destination. Select a date and destination to plan your bus trip. Next, call the hotel or activity provider to make reservations. For groups that will visit museums or theme parks, you can get discounted admission fees by contacting the venue.

2. Charter bus services are available. Get a quote from a few reputable charter bus companies. Ask about the type of buses they offer and how many passengers they can hold. Are they air-conditioned? Are there bathrooms onboard? Do you have a TV/DVD? Set a deadline to provide a final head count and a cancellation policy. If your numbers are greater or less than expected, find out if the bus company will allow you to change buses last minute.

3. Make an itinerary. You can create an itinerary based upon the destination and potential routes. You can decide how many stops you will need along the route to make it comfortable. Also, what activities are available. Based on entrance fees, bus fees, and other incidentals, estimate the per-person cost of the trip.

4. Send invitations. Send invitations to the group, detailing the trip date, duration and return times, cost per person and the due date. Ask your group to RSVP at least four to five days in advance of the date you send to the bus company. This allows you to manage any last-minute changes.

5. You can manage reservations. Maintain a spreadsheet that lists all reservations, contact information, and whether money was paid. Send the itinerary to members of your group as soon as they register.

6. Confirm the charter bus service. Three to five days prior to your trip, confirm the activities and charter bus service.

7. Make sure you have all the necessary materials for your trip. You can choose DVDs to entertain the group while on the bus.

8. Meet your group. Arrive at least 30 minutes prior to departure to meet the driver of the charter bus and to greet the passengers.

These simple steps will help you plan and execute a successful bus trip for your group. Communicate points of interest along the route and give clear instructions to your group regarding scheduling. This includes when and where they should meet after each stop. Keep calm, relax and enjoy the ride.

 

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